Help centre / Meetings & minutes / Run a video meeting
Run a video meeting
Choose CharityControl video (included) when you create the meeting. We set up a private room for you. On the day, open the meeting, select Start meeting, then Join video. The call opens in a new tab so the agenda stays in front of you.
Run the meeting on video
- When you create the meeting, set How will people join? to CharityControl video (included). We set up a private video room for you. There's nothing else to arrange.
- On the day, everyone opens the meeting from Meetings.
- Whoever is running it selects Start meeting. This starts the timer, and the live agenda appears inside the video call so everyone can see where you are.
- Select Join video. The call opens in a new browser tab.
- Keep the meeting page open in the first tab. That's where you work through the agenda, mark attendance and take votes.
- Use Next item to move through the agenda as you go.
- When you're done, select End meeting. The draft minutes are prepared for you straight away.
Good to know
Nobody needs a separate video account or a download. Everyone joins from inside the meeting page, so nobody has to install anything or make a separate account.
If you'd rather use Zoom, Microsoft Teams or Google Meet, paste your link when you create the meeting and a join button appears instead. That works fine, though recording and transcription are only available with CharityControl video.
Want a written record? Use Record & transcribe on the meeting page, not any recording button inside the video window. See let AI draft your minutes.
Meeting in a room together? Open Present for a full-screen view of the agenda and timer you can put on a shared screen.